Village Board Minutes - January 3, 2006

Minutes of the Regular Meeting of the Board of Trustees of the Village/Town of Mt. Kisco held on Monday, January 3, 2006 at 7:30p.m. in the Frank J. DiMicco Board Room, Village Hall, 104 Main Street, Mount Kisco, New York.

Present: Mayor J. Michael Cindrich

Trustee Peter DiChiara

Trustee George L. Griffin, Jr.

Trustee Anthony Markus

Trustee Peter Grunthal

Also Present: William Williams, Village Manager/Clerk

James Palmer, Assistant Village Manager

Whitney Singleton, Village Attorney

Mayor Cindrich opened the meeting with the Pledge of Allegiance and asked everyone to please reflect on why we are here and asked for guidance in the decisions that we make this evening will benefit the entire community. Mayor Cindrich also asked that we keep in our prayers the coal miners trapped underground and their families in West Virginia.

1) Communications:

A. Board of Fire Commissioners

John Yantos, Jr. introduced the new Board of Fire Commissioners, Edward Clark, Sr., John A. Marshall III, and Raymond Zaccari, Sr. Mr. Yantos introduced Mike Ross, retiring Chairman. Mr. Yantos stated that Mr. Ross has spent 16 years on the Board of Fire Commissioners and has done a great job and presented him with a plaque for his many years of dedicated service.

Alex Vigalardi was also honored for his 50 years of loyal and dedicated service to the Mount Kisco Fire Police.

B Resolution Approving the Request from the Ancient Order of Hibernians

Motion made by Mayor Cindrich and seconded by Trustee DiChiara approving the request from the Ancient Order of Hibernians to hold their annual St. Patrick's Day Parade on Saturday, March 11, 2006 at 2:00pm subject to Bill Stewart meeting with Lieutenant Kovall to finalize plans for the parade, all in favor.

Motion Adopted

Mayor Cindrich Aye

Trustee DiChiara Aye

Trustee Griffin, Jr. Aye

Trustee Grunthal Aye

Trustee Markus Aye

C. Letter from Enrico Mareschi dated December 29, 2005 expressing interest in serving on the Architectural Review Board.

2) Petitions: None

3) Board, Committee and Commission Reports: None

4) Village Manager's Reports -

A. Letter of Byram Lake

Mr. Williams advised that the level of Byram Lake was at 103.1% as of January 3, 2006, total gallons pumped for the month of December was 1,3098,161. Mr. Williams advised that during the period December 24 through December 29, 2005 the wells were on for a short duration while the Village was looking for a water leak which turned out to be a line at the former Grand Union Site which raised the water consumption by about 150,000 gallons a day.

Mayor Cindrich asked if this is being charged.

Mr. Williams advised that this didn't go through the meters and that it was detected by the computer system and by the amount that the flow meter produced. Mr. Williams advised that we will be charging them for our efforts in investigating the leak.

Mayor Cindrich asked that this information be sent to the Planning Board and suggested a relocation of the meter pit to the right-of-way or the property line so that the Village is protected from any future disturbances. Mayor Cindrich stated that he can see assisting a property owner in detecting a leak, but does not want the taxpayer to bear the cost.

B. Resolution Scheduling an Executive Session

Motion made by Mayor Cindrich and seconded by Trustee Griffin, Jr. scheduling an Executive Session following the meeting this evening to discuss personnel matters, all in favor.

Motion Adopted

Mayor Cindrich Aye

Trustee DiChiara Aye

Trustee Griffin, Jr. Aye

Trustee Grunthal Aye

Trustee Markus Aye

Mayor Cindrich advised that at the conclusion of the Regular Meeting the Board will convene in a Work Session to discuss quality of life issues and complaints that he has received regarding illegal activity in the Village including illegal occupancies and criminal activity.

5) Mayor's Reports

Mayor Cindrich thanked the Highway Department for their efforts during the recent snow storms and thanked them for an outstanding job. Mayor Cindrich apologized for not getting all the leaves picked up. Mayor Cindrich said that there were a number of factors involved and the Highway Department is doing their best to get the balance of the leaves off the street.

6) Old Business - None

7) New Business

A. Resolution Authorizing Village Manager to Sign 2006 DWI Patrol Project Reimbursement Contract

Motion made by Mayor Cindrich and seconded by Trustee Griffin, Jr. authorizing the Village Manager to sign the 2006 DWI Patrol Project Reimbursement Contract, all in favor.

Motion Adopted

Mayor Cindrich Aye

Trustee DiChiara Aye

Trustee Griffin, Jr. Aye

Trustee Grunthal Aye

Trustee Markus Aye

B. Resolution Approving Lothrop Associates Agreement

Trustee Griffin, Jr. stated that he would like to see this proposal presented to Buildings and Grounds Committee for comment prior to taking any action because he has a list of questions with respect to expenses and to the probability that this project will come through at the allocated figure. Trustee Griffin, Jr. said that there are a lot of open ends and with the expertise of the Buildings and Grounds Committee he would like to have their comments.

Mayor Cindrich suggested that to move this along, for those who have questions to set up a meeting date with Mr. Lothrop to go over any questions and concerns. Mayor Cindrich said that one of the issues that need to be addressed is how this project is going to be managed.

Trustee Grunthal stated that he also has some concerns and does not want to see the same situation that occurred with the Filtration Plant. Trustee Grunthal said that he has some misgivings on the way that this project has proceeded since the time that we had an extensive presentation by Mr. Lothrop. Trustee Grunthal said that he believes that the project has already got a little out of hand and the Village must be very careful that we do not have another disaster with respect to overruns. Trustee Grunthal stated that he agrees with Trustee Griffin, Jr. that the Buildings and Grounds Committee should look at this. Trustee Grunthal said that he does not have the confidence that this will come in at $8,000,000.

Trustee Markus suggested that we have a meeting very quickly to address some of the concerns and issues.

Mayor Cindrich said that there are certain things that have been left out of this contract such as construction management and that an independent "Clerk of the Works" is necessary to oversee the project. Mayor Cindrich said that site work and engineering has also been left out of the contract and has told Mr. Lothrop that he must take this into account when designing the new library. Mayor Cindrich said that contingency funds to facilitate and pay for the site work and everything else must be included in the contract and the overall price of $8,000,000. Mayor Cindrich said that he will respect the expertise of the Building and Grounds Committee to sit with Mr. Lothrop along with one or two Trustees to discuss the open issues and move this along.

Motion made by Mayor Cindrich and seconded by Trustee Griffin, Jr. tabling the resolution, all in favor.

Motion Adopted

Mayor Cindrich Aye

Trustee DiChiara Aye

Trustee Griffin, Jr. Aye

Trustee Grunthal Aye

Trustee Markus Aye

8) Bills -

Trustee Grunthal questioned the bill to Mount Kisco Auto Parts in the amount of $7,375.00. Trustee Grunthal said that these bills are usually broken down so that we know where the money is going.

Village Treasurer, Tom Warren, advised that this bill is a total of a number of invoices received from Mount Kisco Auto Parts that were approved by the Supervisor. Mr. Warren said that he will be happy to provide Trustee Grunthal with the detail.

Mayor Cindrich questioned Associated Wholesale for holiday decorations and asked Mr. Warren to prepare a codification of what the Village has spent on holiday decorations this season including labor and associated costs. Mayor Cindrich said that he thought that this was a joint venture with the Chamber of Commerce and would like to know where the Village is with respect to the amount spent and where the money is coming from.

Mayor Cindrich said that he has spoken with the Village Manager that we make sure there is enough month left in Bilotta's contract to restore the staging area and repair of the fence and gate that was broken and to do all the paving and necessary clean-up work this Spring. Mayor Cindrich said that the engineer must sign-off that we have enough money left before this payment is made.

Resolution to Approve Bills

The following motion was offered by Trustee DiChiara and seconded by Trustee Griffin, Jr. to pay the bills, subject to holding the payment to Bilotta until receipt of a letter from the engineer indicating that that there is enough money in reserve to complete the job and do the restoration, all in favor.

General Fund $146,797.35

General Fund Claims $142,033.62

Water Fund Claims 579.93

Sewer Fund Claims 63.30

Trust Fund Claims 4,120.50

Senior Nutrition Program 2,967.09

Water and Sewer Fund 201,972.78

Water Fund Claims 200,952.78

Sewer Fund Claims 1,020.00

Library Fund 1,460.80

Capital Projects Fund 1,367.50

Trust in Agency Fund 9,708.33

____________

TOTAL $364,273.85

Motion Adopted

Mayor Cindrich Aye

Trustee DiChiara Aye

Trustee Griffin, Jr. Aye

Trustee Grunthal Aye

Trustee Markus Aye

9) Approval of Minutes -

Motion made by Trustee Markus and seconded by Trustee Griffin, Jr. hereby approving the following minutes:

December 19, 2005 Regular Meeting

Motion Adopted

Mayor Cindrich Aye

Trustee DiChiara Aye

Trustee Griffin, Jr. Aye

Trustee Grunthal Aye

Trustee Markus Aye

10) Non-Local Business - None

11) Public Comment -

Representatives from the Library said that they have some questions and concerns with respect to the Architect's Agreement.

Mayor Cindrich said that a meeting will be set with Lothrop Associates and that any questions be put in writing and forwarded to Jim in a timely fashion so that this project can move forward.

Mr. Giardina stated that the Westchester County Solid Waste Commission has granted a license to Regis to operate in Westchester County. Mr. Giardina asked if the Village has been approached about having the lease assigned since they are interested in buying the Allied facility in Mount Kisco. Mr. Giardina said that Regis will not be able to operate without the lease being assigned to them.

Village Manager, Bill Williams, stated that there has not been any communication with Regis or their affiliates for over six months. Mr. Williams said that, since they have not responded to our questions, it has been recommended by Mr. Gerard that if any communications are received the Board will reserve its decision on how it will deal with their application.

Mr. Giardina read part of a letter from the former Village Attorney to the Westchester County Solid Waste Commission opposing their granting of this license.

Mayor Cindrich said that the Village has a contractual relationship that will be abided by and will expect the transfer station to abide by their part of the contract and hopefully we will have a resolution of all of the outstanding issues.

There being no further business to come before the Board a motion to close the meeting was made by Trustee Markus and seconded by Trustee Griffin, Jr., all in favor.

8:30pm.

__________________________

William F. Williams

Village Manager/Clerk

Village Board of Trustees Regular Meeting

January 3, 2006 1.

Created by superuser. Last modified 2006-02-02 10:38:54.